When it comes to photo sessions, preparation is everything — not just for your clients, but also for you as the photographer. The best sessions are collaborative and tailored, where the couple feels comfortable, understood, and confident in front of the camera. Over the years, I’ve developed a pre-shoot plan to help me connect with my clients, streamline logistics, and set the tone for an amazing experience.

If you’re a new or aspiring wedding photographer, this guide will give you actionable steps to prepare couples (and yourself!) for a successful portrait session. For this post, we’ll use engagement sessions as an example, but you could apply this to any portrait session.

Step 1: Get to know the couple

The key to creating photos that feel authentic is understanding the couple’s unique story and dynamic. During your pre-shoot communication, ask thoughtful, open-ended questions that go beyond surface-level details.

Some of my favorite questions include:

How did you meet?
Tell me about the proposal!
What’s a routine activity you enjoy doing together?
Describe your relationship in three words.

These questions help you learn about their personalities, interests, and relationship style, which can guide your creative decisions during the shoot. For example, if a couple describes their relationship as playful and adventurous, you might prioritize fun, candid poses over formal portraits.

Pro tip: Use the information you gather to create a session that feels unique to the couple. Whether it’s incorporating an inside joke or visiting a location that holds special meaning, these personal touches make a big difference.

Step 2: Nail down the logistics

Preparation isn’t just about creativity — it’s also about organization. Solid logistics set the foundation for a smooth session.

01. Outfit coordination

Encourage couples to choose outfits that complement each other without being overly matchy-matchy. Share tips about color palettes, patterns to avoid, and dressing for the location and season.

Suggest timeless, neutral tones for a classic look.
Remind them to bring comfortable shoes for walking between locations.

02. Location scouting

If you’re shooting in a public place like a park or garden, visit the location beforehand to identify the best photo spots and assess the lighting conditions. Knowing the layout will save time and help you feel confident on the day of the session.

03. Timing for light

Golden hour — the hour before sunset — is the sweet spot for portrait sessions! Plan your schedule around this time to take advantage of soft, flattering light.

04. Backup plans

Always have a plan B for unexpected weather or other disruptions. Communicate your rescheduling policies ahead of time so couples know what to expect.

Step 3: Set the tone

Helping your clients feel comfortable is one of the most important parts of being a photographer. Even the most camera-shy couples can relax and shine when you create a welcoming and supportive environment.

01. Open communication

From the first inquiry to the session day, maintain clear and friendly communication. Answer any questions they have, whether it’s about what to wear, how to prepare, or what to expect during the session. I also tell every couple at the beginning of every session that if there are any prompts I give them or things I ask them to do that they feel uncomfortable with, they can always refuse and it won’t hurt my feelings.

02. Breaking the ice

Start the session with light conversation or a simple, low-pressure pose to help your clients ease into the process. I often ask fun questions, like, “If your partner were an animal, what would they be?” These moments not only make the couple laugh but also help them forget about the camera.

03. Providing direction

During the session, guide your clients with gentle prompts or poses. Encourage movement and interaction, like walking hand-in-hand or whispering something funny to each other. The goal is to create natural, authentic moments that feel true to them.

Bonus tips for photographers

Here are a few additional ways to elevate your engagement sessions:

Tailor your approach: Use what you learned about the couple to adapt your style. Are they shy? Stick to quieter, more intimate poses. Outgoing? Play up the energy and fun.
Be prepared for anything: Bring extra memory cards, batteries, and weather-appropriate gear. Your clients are relying on you to be the calm, prepared professional no matter what happens.
Prioritize client privacy: Always check with your clients before sharing their full gallery, especially if they might have personal reasons for wanting to keep their photos private. This is particularly important when working with LGBTQ+ couples or anyone who may face unique challenges.

Why preparation matters

As photographers, our job goes beyond taking pictures — it’s about creating an experience that makes our clients feel seen, valued, and comfortable. A little preparation goes a long way in ensuring the session feels personal and memorable, which leads to better photos and happier clients.

Whether you’re just starting out or looking to refine your process, incorporating these steps into your workflow will set you and your clients up for success.

Final thoughts

Portrait sessions are about more than just capturing beautiful photos — they’re about telling a story. By taking the time to prepare both yourself and your clients, you can create images that they’ll treasure for a lifetime.

Do you have a pre-shoot checklist or tips that have worked well for you? I’d love to hear your thoughts in the comments below!

Ready to capture your love story?

I’d love to learn more about your wedding plans and discuss how we can create timeless memories together. Let’s make your big day unforgettable.

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Preparing couples for stunning photos: A photographer’s pre-shoot plan